An offer letter puts a job offer in writing: the role, pay, start date, and the main terms of employment, so a candidate knows exactly what they are accepting.
An offer letter is how an employer puts a job offer in writing and a candidate accepts it. It states the role, the pay, the start date, and the key terms of employment, along with any conditions like a background check. It is usually shorter than a full employment contract, and signing it records that the candidate has accepted the offer.
Open it in the editor with the fields already mapped, or download the DOCX to edit offline.
Drop signature and date fields, then route each party in order or in parallel.
Everyone signs, and you get a tamper-evident PDF plus an audit certificate.
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Keep it clear and welcoming, but be specific on the things that matter: the job title, who the person reports to, the pay, and the start date. A candidate is making a decision based on this letter, so vague terms lead to awkward conversations on day one.
An offer letter summarizes the offer and records acceptance; a full employment contract sets out every term in detail. Many companies send an offer letter first, then a contract. If the letter is the only document, make sure it covers pay, hours, and how employment can end.
State the salary and how often it is paid, and summarize benefits like health cover and paid time off. If there is a bonus or commission, describe how it works. Being upfront here builds trust and avoids the sense of a bait-and-switch later.
In much of the US, employment is at-will, meaning either side can end it at any time within the law. Elsewhere, or for specific roles, employment may be for a fixed term with notice. Say which applies so expectations are set from the start.
Most offers depend on something: the right to work, references, or a background check. List those conditions so the offer is clearly contingent, and the candidate understands what still needs to clear before they start.
Add the company details, the candidate’s name, the role and manager, the salary, the start date, and the conditions. Keep the tone professional and warm. Leave the signature blocks for the eSignature step so acceptance is recorded with a timestamp.
Sending an offer to sign online gets it accepted faster, which matters when a good candidate has other offers. Upload the letter, add signature and date fields for the company and the candidate, and send it. The signed copy is sealed with an audit trail.
Set the full terms of a job: role, pay, benefits, hours, and how it can end.
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View templateThis template and the guidance on this page are provided for general information only and are not legal advice. Laws differ by country and state, so review the final document against your own situation and have a qualified lawyer check anything high-value or regulated before you sign.
A signed offer letter creates a record that the candidate accepted the offer, and electronic signatures are valid under the US ESIGN Act, UETA, and eIDAS. How binding the terms are depends on the wording and local employment law; an offer letter is usually less detailed than a full employment contract.
An offer letter summarizes the offer and records acceptance. An employment contract sets out the full terms of employment in detail. Companies often send the letter first and a contract afterward.
Yes. State the salary and pay frequency, plus any bonus or commission. Clear compensation terms are the main thing a candidate is deciding on, and being specific avoids disputes later.
At-will means either the employee or the employer can end the employment at any time, with or without cause or notice, subject to law. It is standard in much of the US; other places use fixed terms with notice periods.
Yes. Use the editable Word file to tailor it, or the print-ready PDF. You can also send it to sign online with no download, keeping a full audit trail of acceptance.
Yes. The candidate signs to accept the offer, and the company signs to issue it. Sending it online lets the candidate accept from an emailed link and returns a sealed, dated copy.
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