Send offer letters and employment agreements from templates, bundle onboarding paperwork into one signing flow, and file every signed document to the employee record.
Unlimited envelopes · ESIGN & UETA · No credit card
Most tools make you send each document separately and chase them one by one. Document eSign bundles the offer, supporting docs, acknowledgments, and forms into a single envelope the new hire signs in one sitting, then routes it for HR to countersign and file.
Prepare the offer once with role placeholders and merge fields, then fill in the candidate's name, start date, salary, and manager and send in seconds. The next hire goes out without rebuilding the letter.
Bulk send takes your handbook template and a CSV of the company and creates a personalized envelope for every employee, so a yearly policy refresh goes out as one tracked job instead of hundreds of manual sends.
The moment a document completes, the signed PDF and its certificate mirror to your Drive, Dropbox, or OneDrive in the folder structure you keep employee files in, so nothing has to be downloaded and refiled by hand.
Google Drive
Dropbox
OneDriveAlmost every document an HR team sends can be signed electronically under the ESIGN Act and your state’s UETA, each carrying the same legal weight as wet ink with a full audit trail - offer letters, employment agreements, NDAs, and policy acknowledgments included. The exceptions are federal forms with their own rules, such as Form I-9 and the W-4, where you should confirm how an electronic signature must be handled before relying on one.
Free forever · Unlimited documents · No credit card
Send a personalized offer letter from a template the moment a candidate says yes.
Get employment agreements signed before day one, from any device.
Bundle offer, NDA, and policies into one onboarding packet signed in one sitting.
Collect handbook acknowledgments from the whole company in one bulk send.
Send employee NDAs and confidentiality agreements for signature.
Capture policy and compliance sign-off with reminders and an audit trail.
Onboard contractors and vendors with reusable agreements.
Handle separation and offboarding documents with a sealed record.
Document eSign gives you the complete toolkit to prepare, send, sign, manage, and audit documents with confidence.
Route, send, and sign - sequential or parallel, with the controls demanding workflows need.
Capture far more than a signature, with validation enforced before a document can complete.
Prepare a document once, reuse it forever, and send to hundreds from a single CSV.
Identity controls at the bar your IT team sets, plus a tamper-evident record on every document.
Your logo, colour, sending domain, and signing page - your brand from first email to final seal.
Connect the storage and tools you already run on, plus practical, privacy-respecting AI.
In most cases, yes. An electronic signature carries the same legal weight as wet ink in the United States: offer letters, employment agreements, NDAs, policy acknowledgments, and contractor agreements signed electronically are valid under the federal ESIGN Act of 2000 and state UETA laws.
Outside the US, the same holds under the EU’s eIDAS regulation, where Document eSign meets the Simple (SES) and Advanced (AdES) electronic signature standards.
When a signature is challenged, the audit trail is what settles it. Document eSign records each signer’s email and IP address with a timestamp for every action - sent, opened, consented, verified, and signed - then binds the finished document with a PAdES-B seal. That seal is a cryptographic fingerprint of the file at the instant of signing: change a single character afterward and the seal no longer matches, so any compliant reader flags the document as altered.
Form I-9 itself has specific federal rules for completion and retention, and other government forms such as the W-4 carry their own requirements - employers should confirm how an electronic signature must be handled for those forms. Document eSign does not provide remote online notarization. Almost every other HR document can be signed electronically.
Send an offer letter, employment agreement, or handbook acknowledgment for signature and file it to the employee record automatically.
No credit card required
In most cases, yes. Offer letters, employment agreements, NDAs, and policy acknowledgments signed electronically carry the same legal weight as wet ink under the U.S. ESIGN Act of 2000 and state UETA laws, and under the EU's eIDAS regulation, as long as four things are present: the new hire intended to sign, consented to sign electronically, the signature is attributed to them, and a record is retained. Document eSign captures all four on every envelope, and each completed document comes back with a certificate of completion and a full audit trail. For the everyday HR paperwork most teams send - offers, agreements, confidentiality terms, and handbook sign-offs - an e-signature is binding and enforceable.
Yes. Bundle the offer letter, NDA, policy acknowledgment, direct-deposit form, and any other onboarding paperwork into a single envelope with one signing flow and one certificate of completion. The new hire opens one link, reviews each document in order, and signs everything in a single sitting instead of chasing separate emails over several days. You set the routing, so the new hire signs first and HR or the hiring manager countersigns afterward, all on the same audit trail. When it completes, the whole pack is sealed together and filed as one record, which keeps a new hire's paperwork in one place rather than scattered across inboxes.
Yes. Add your logo and accent color so the signing page and emails carry your brand, and on Business and above send from your own email domain so the offer arrives from your company rather than a generic address. Build the offer once as a template with merge fields for the candidate's name, start date, salary, and manager, then fill those in and send a personalized letter in seconds. Templates are shared across the HR team, so anyone can send a consistent, on-brand offer the moment a candidate says yes. The branding, custom domain, and the personalized merge fields together make the offer feel like it came straight from your company, not a third-party tool.
Use bulk send. Pick your acknowledgment or handbook template, upload a CSV of the company, and Document eSign creates a personalized envelope for every employee - up to 5,000 per batch - so a yearly policy refresh goes out as one tracked job. Automatic reminders chase anyone who has not signed, live status shows who is done and who is outstanding, and any rows that fail to send are exported so you can fix and resend them. Each employee gets their own individual record and certificate, not a shared document, which is what you want when you later need to prove a specific person acknowledged a specific policy on a specific date. Bulk send is available on paid plans.
Yes. Signing runs entirely in the browser, so a new hire can review and sign an offer, NDA, or onboarding pack from a phone, tablet, or laptop with nothing to install and no account to create. They tap the secure link in their email, read each document, agree to your consent wording, and sign by typing or drawing - producing the same legally binding signature and the same audit trail they would get in your office. That makes remote and out-of-state onboarding work exactly like in-office onboarding: a candidate in another state can accept and complete their paperwork in minutes, and you see it land in your workspace, sealed, the moment they finish.
You can collect signatures on onboarding documents electronically, but federal forms such as Form I-9 and the W-4 carry their own USCIS and IRS rules for completion, retention, and how an electronic signature must be applied. Document eSign is a general electronic-signature tool, not a dedicated I-9 or payroll-tax system, so you should confirm the current federal requirements for those specific forms before relying on an e-signature for them. In practice many HR teams collect the supporting documents and the rest of the onboarding pack here, then complete I-9 verification through the process their compliance team has approved. Treat I-9 and W-4 as the exception and verify their handling rather than assuming a standard e-signature is sufficient.
Yes. Require an emailed one-time passcode (OTP) so the new hire must enter a code sent to their email before the document opens, or set a per-signer access PIN that you share separately out-of-band, so only the intended person can sign. For either method, the verification type, the time it happened, the signer's IP address, and their device are all recorded on the certificate of completion next to the signature. That keeps the proof of who signed attached to the document, which matters for sensitive paperwork like compensation agreements and confidentiality terms. SMS one-time-passcode verification is coming soon as an additional phone-based factor.
Yes, on Business and above. When a document completes, the signed PDF and its certificate are mirrored automatically to your Google Drive, Dropbox, or OneDrive in a folder structure you define per workspace - for example a folder per new hire or per year. That means a signed offer or acknowledgment lands in the same place your team already keeps employee files, with no manual download-and-refile step. Because the copy lives in your own cloud storage, your records are not locked to the platform: you keep your own filed version in whatever system your HR team uses for retention, alongside the copy that stays in your Document eSign workspace.
Yes. Every completed document carries a certificate of completion backed by an append-only audit trail that records each signer's identity details, the timestamp and IP for every action - sent, opened, consented, verified, and signed - and the verification method used. On paid plans the finished PDF is sealed with a SHA-256 hash and an embedded PAdES-B signature plus an independent TSA timestamp, so any change to a single character after signing breaks the seal and is flagged as altered in any standards-compliant reader. If an offer, agreement, or acknowledgment is ever questioned in a dispute, that package - the trail plus the cryptographic seal - is the defensible evidence of who signed, when, and that the document has not been touched since.
Yes. The Free plan includes unlimited envelopes and two reusable templates with a full audit trail on every document, which is enough to start sending offer letters and onboarding paperwork without paying or entering a card. As hiring scales, the Business plan adds team members, custom branding, sending from your own email domain, bulk send for whole-company acknowledgments, in-person signing, and automatic cloud backup to Drive, Dropbox, or OneDrive. The core signing, the legal validity, and the audit trail are identical on every plan, including Free - the paid tiers add scale, branding, and the administrative controls a growing HR team needs, not a different level of enforceability. Nothing is auto-deleted, so closed records stay until you remove them.
Create your free forever account, build an offer letter from a template, and route it for signature in minutes. Unlimited envelopes, a defensible audit trail on every document, no credit card.
