Electronic signature for non-profits, more signing, less admin.

Yes. The Free plan gives one user unlimited envelopes and two reusable templates, with a full audit trail and a certificate of completion on every signed document - free forever, with no credit card. For a small organization that is usually enough to run a volunteer waiver, a donor pledge, and a board consent off two templates without paying a cent. As the work grows, paid plans add team members, your own branding, bulk send to a whole cohort, in-person signing, and cloud backup, and larger organizations can ask sales about a discount on a paid tier. The signing itself and the legal validity are identical on every plan, so you are never paying to make a signature enforceable - only for scale and team control.

Yes. Publish the waiver as a public self-serve link and anyone who opens it signs their own copy directly in the browser - no signup, no app, nothing to install. You drop the same link in an email, on your website, or behind a QR code on a poster at the event, and each person who opens it gets their own tracked envelope back, sealed with its own certificate of completion. This is the practical answer to onboarding day: instead of chasing paper waivers around a table, supporters scan or click, fill in their name and date, and sign on their own phone. Every submission lands in your account as a separate completed document you can export later.

Yes. Add every director as a recipient and use parallel routing so the resolution opens to all of them at once rather than passing one by one. Each director signs from wherever they are, on their own device, and every signature is recorded on a single append-only audit trail under one certificate of completion for the envelope. That keeps a board consent or resolution in one tamper-evident record rather than scattered across emailed copies, which is what you want if a decision is ever questioned later. You see who has signed and who is still outstanding in real time, so you can follow up with the two directors who have not opened it yet instead of the whole board.

Yes, on paid plans. Bulk send takes one waiver template and a CSV of your volunteers and creates a separate, personalized envelope for each person - up to 5,000 in a single batch - then tracks them all to completion as one job. You watch live progress as waivers go out and come back, and any rows that fail (a bad email, a missing field) are exported so you can fix and resend just those. It turns an onboarding day's worth of waivers into one tracked send instead of dozens of individual emails. On the Free plan you would send each waiver individually or use the public self-serve link instead, which has no per-batch limit but routes one signer at a time.

In most cases, yes. Volunteer waivers, donor pledges, grant agreements, and board resolutions signed electronically carry the same legal weight as wet ink under the U.S. ESIGN Act of 2000 and state UETA laws, and under the EU's eIDAS regulation, as long as four things are present: the signer intended to sign, consented to sign electronically, the signature is attributed to them, and a record is retained. Document eSign captures all four on every envelope, footed by a certificate of completion. One caveat specific to waivers: whether a liability waiver actually limits your organization's exposure also depends on state law about what a waiver may cover and how it must be worded - that is separate from the signature being valid, so confirm the waiver content rules for your state.

Most do. Electronic signatures are legally recognized under the ESIGN Act and UETA, so a grant agreement signed electronically is generally valid and enforceable the same way a wet-ink one is. The practical step is to confirm the specific funder's requirements first - a few foundations or government grants still ask for an original wet signature or a particular format - and then route the agreement to the funder and your executive director in whatever order they prefer. Each completed agreement comes back sealed with a certificate of completion and the full audit trail, which is exactly the proof of execution a funder or auditor wants to see on file. Keep that certificate with your grant records and you have a defensible record of who signed and when.

Yes to both. Signing runs entirely in the mobile browser, so volunteers, donors, and members can review and sign from a phone or tablet with nothing to install and no account to create - they tap the secure link, fill in their details, and sign by typing or drawing. Because the self-serve waiver or pledge is just a public link, you can put it behind a QR code on a poster, a table tent, or a program at an event. A supporter scans the code, the template opens on their phone, and they sign on the spot, producing the same legally binding signature and the same certificate of completion they would get on a laptop. Each scan-and-sign becomes its own tracked envelope in your account.

Every envelope produces a certificate of completion backed by an append-only audit trail that records each action - sent, opened, signed - with the signer's email, IP address, and a timestamp. For documents where attribution matters more, such as a grant agreement or a board resolution, you can require an emailed one-time passcode (OTP) or set a per-signer access PIN shared out-of-band, so only the intended person can open and sign; the verification method is then recorded on the certificate next to the signature. SMS one-time-passcode is coming soon as an added phone-based factor. On paid plans, completed PDFs also carry a PAdES-B seal with a SHA-256 hash and an independent TSA timestamp, so any change to the file after signing breaks the seal and is flagged in a compliant reader.

Yes. Nothing is auto-deleted or expired - a signed waiver, pledge, resolution, or grant agreement stays in your Document eSign account until you choose to remove it, so a record from two years ago is still there with its certificate intact. You can export any completed PDF and its audit trail at any time, and nothing is locked to the platform, so you keep your own copies in whatever system your organization already uses for records retention. That matters for non-profits that have to produce documentation for an audit, a board review, or a funder. On paid plans, the independent TSA timestamp anchors the signing time to a trusted third party, which is useful for long-lived agreements that may be examined years after they were signed.

Yes. The Free plan already covers a lot of small-organization signing at no cost - unlimited envelopes and two templates with the full audit trail - and qualifying organizations can ask about a discount on a paid tier when they need team members, branding, bulk send, in-person signing, or cloud backup. The way to set it up is to reach out through the sales page and tell us about your organization; the discount and exact terms are arranged with the team rather than applied automatically at checkout. The core signing, the legal validity, and the certificate of completion are the same whether you are on Free or a discounted paid plan, so you are only paying for scale and administrative control, never for enforceability.