A vendor agreement sets the terms between a company and a supplier: what is being supplied, at what price, on what delivery and quality terms, and who is responsible if something is wrong.
A vendor agreement is the contract between a company and a supplier of goods or services. It records what is being supplied, the pricing and payment terms, how and when it is delivered, and the quality the vendor must meet. It gives the buyer recourse if supplies are late or defective, and gives the vendor certainty on payment.
Open it in the editor with the fields already mapped, or download the DOCX to edit offline.
Drop signature and date fields, then route each party in order or in parallel.
Everyone signs, and you get a tamper-evident PDF plus an audit certificate.
Free forever. No credit card. Your recipients sign with no account.
Use one whenever you rely on a supplier for goods or services that matter to your business, especially on a recurring basis. It replaces scattered purchase orders and emails with agreed terms on price, delivery, and quality, so a late shipment or a defective batch has a clear remedy.
State exactly what the vendor is supplying and to what specification. Vague descriptions are where quality disputes start. Reference a price list, an order, or a spec sheet so both sides measure the Supplies against the same standard.
Set the prices, how the vendor invoices, and how long the company has to pay. Net-30 is common. Clear payment terms keep the relationship healthy and give the vendor certainty while protecting the buyer from surprise charges.
Say when and how supplies are delivered, and give the company a window to inspect and reject anything off-spec. Pair that with the vendor’s duty to replace or refund, and you have a workable process for the times something arrives wrong.
The warranty clause commits the vendor to meeting the specification and not infringing anyone’s rights. The indemnity shifts the cost of defective supplies or a vendor breach onto the vendor, while both sides exclude indirect losses so exposure stays reasonable.
Set a notice period for ending the arrangement, plus the right to end immediately for a serious breach that is not fixed. That lets you move on from an unreliable supplier without being locked in.
Add both companies’ names, the start date, the pricing and payment terms, the delivery terms, and the governing-law state, then attach the order or price list. Sign online: place signature and date fields for the vendor and the company, and send it for a sealed copy with an audit trail.
Set services, fees, confidentiality, and deliverable ownership for an outside expert.
View templateDefine scope, fees, standards, and liability between a provider and a client.
View templateSet rent, term, deposit, and responsibilities for renting a home.
View templateThis template and the guidance on this page are provided for general information only and are not legal advice. Laws differ by country and state, so review the final document against your own situation and have a qualified lawyer check anything high-value or regulated before you sign.
Yes. It is binding when signed with a valid electronic signature under the US ESIGN Act, state UETA laws, and eIDAS in the EU, with an audit trail recording each signer’s identity, IP address, and signing time.
A purchase order is a request to buy a specific quantity at a point in time. A vendor agreement is the overarching contract that governs the relationship: pricing, delivery, quality, and liability across many orders.
They are used interchangeably. Both cover a business buying goods or services from an outside provider. This template works for either label.
For goods or services that could cause loss if defective, yes. The indemnity makes the vendor responsible for claims arising from their supplies or breach, which is a fair allocation of risk to the party in control of quality.
Yes. Use the editable Word file to adjust terms, or the print-ready PDF. You can also fill and sign online with no download, keeping a full audit trail.
Yes. The vendor and the company both sign one agreement. Signing online routes the same document to each and returns one sealed copy.
Create your free forever account, upload a document, and send it for signature in minutes. No credit card required.
